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Application form question help


This section provides question-by-question help for completing the Application Form for Accreditation of a Product Stewardship Scheme.

SECTION 1: Company name and scheme manager

1. Scheme manager (section 14(a))

Include the name of the

  • individual(s), company or organisation responsible for the management of the scheme
  • scheme.

The scheme manager will be the entity responsible for ensuring that the proposed scheme is working effectively and that all monitoring or other information required on the performance of the scheme is provided to the Ministry for the Environment.

If a company is named as the scheme manager, then provide a contact person within that company.

SECTION 2: The Scheme

2. Description of scheme (section 14(b))

Describe what the scheme does, for example collection and recycling of end-of-life computers, tyres or unwanted paint and how the scheme promotes waste minimisation or achieves a reduction in environmental harm from disposal of the product or both.

3. Will the scheme require regulations? (section 13(1)(e))

Consider if your scheme requires regulations in order to be implemented. Select Yes if the only way to implement the scheme is to enact regulations.

If your scheme requires regulation, describe in detail what is required.
Notes:

  • Regulations are made by Cabinet and there is no guarantee of timely or successful resolution. It may be that the Minister is unable to accredit a scheme if a request for regulations is not supported. The Minister is not required to enact regulations to implement the scheme.
  • Before selecting Yes contact the Ministry to discuss the full implication of requesting regulations.

4. Scope of scheme (section 14(b))

State the product(s) and/or brand(s) included in the scheme and the geographical coverage of the scheme. It is also helpful if you explain how you will manage any ‘like products’ (similar products by other manufacturers) that may be presented for collection, recovery, reuse, recycling, treatment and/or disposal.

State specifically which part(s) of the product life cycle your scheme covers.

The ‘product’ may be a specific brand or a more generic description (glass bottles, scrap metal etc).

Note: Assessment and accreditation is limited to the scope of the scheme as defined in the application form.

SECTION 3: Background

5. Current waste generation volumes (section 14(c))

To assess the effectiveness of the scheme, information must be provided on the quantities of waste currently generated that the scheme is seeking to reduce.

Show the current levels of waste generated by the scheme and state if the figures quoted are estimates or measured data.

Measurements of waste may be by weight, litres or by number of units.

6. Current waste generation measurement methodology (section 14(c))

Show how current waste generation volumes have been measured. This will form the basis of future measurements of achievement as part of monitoring the scheme. If the volumes are estimated then please include assumptions and methodology for calculating the estimates.

Monitoring of scheme performance will be based on these figures, therefore we expect consistency of methodology.

SECTION 4: Objectives and targets

7. Measurable targets and time frame (section 14(c))

List the specific and measurable objectives and targets that will be achieved under the identified waste minimisation scheme. Also include the anticipated time frame to achieve those targets. For reference, check that the targets are SMART:

  1. Specific – Objectives should specify what they want to achieve.
  2. Measurable – You should be able to measure whether you are meeting the objectives or not.
  3. Achievable – Are the objectives you set, achievable and attainable?
  4. Realistic – Can you realistically achieve the objectives with the resources you have?
  5. Timely – When do you want to achieve the set objectives?

Notes:

  • Effectiveness will be assessed using these objectives and targets.
  • The scheme should demonstrate a commitment to minimising waste beyond ‘business as usual’.
  • When determining objectives and targets you should consider the implications of section 16 of the Act which relates to variation of an accredited scheme. If a change adversely affects the scheme’s ability to meet its objectives within the time frames set re-accreditation will need to be considered.

8. Scenario if the scheme did not continue or exist

Describe what would occur if the scheme did not continue or exist.

For example, this may show the amounts of waste that would otherwise go to landfill or contribute to environmental harm.

9. Monitoring of targets (section 14(c))

Describe the methodology for measuring and monitoring the stated waste minimisation targets.
If:

  • the proposed method for monitoring targets is different from the methodology used in question 6 then provide an explanation why this is necessary or better
  • estimates were used in the methodology for measuring current waste volumes then describe how future data collection and monitoring will be improved to provide more accurate volumes of waste generated.

The methodology should be specific and be consistent with how current volumes of waste are measured.
You could show the amounts of waste that would otherwise go to landfill or contribute to environmental harm.

SECTION 5: Groups and participants

10. Details of classes of persons, groups or organisations affected by the scheme (section 14(d))

List the classes of persons, groups or organisations affected in the implementation of the scheme. People or groups can include those involved in design, manufacture, sale, use, servicing, collection, recovery, recycling, treatment and/or disposal.
These people or groups have not “signed-up” to the scheme, but their involvement is a key contributor in the scheme’s success.
The following should be included in the list if they are part of the scheme targets:

  • general public
  • generic type of business or activity such as tyre dealers for car tyres, IT businesses for electronic waste etc.

11. Details of participants in the scheme (section 14(e))

List the individuals or organisations who have accepted a responsibility to participate in the scheme and therefore assist in meeting its objectives and/or requirements.

Include the participants address.

Evidence must be provided of agreements with partners and contractors that must be involved for the scheme to operate.

Examples of agreements could be a:

  • declaration signed by the person or company officer
  • contract or service level agreement
  • voluntary accord
  • memorandum of understanding.

Note: If the participants change then it is likely that the objectives will be affected. It may be necessary for agreements or contracts to have a minimum notice period.

SECTION 6: Governance

12. Organisation structure and governance of the scheme (section 14(f))


Provide details of the organisation structure and governance of the scheme.
Identify:

  • what kind of legal structure is in place (eg, company, trust, partnership)
  • who is responsible for making decisions under the scheme
  • who is responsible for the control and overall operation of the scheme
  • who is responsible for keeping records and making reports under the scheme
  • who is responsible for monitoring and reviewing the scheme
  • how information will be stored.

Attach and reference an organisational chart if appropriate.

The identification of persons and entities should generally follow the detail set out under question 11. Where specific individuals are names, any changes must be notified in writing to the Minister.

SECTION 7: Compliance and performance

13. Scheme’s expiry date (section 14(g))

State the scheme’s expiry date.
The accreditation of a product stewardship scheme expires on the earlier of the following dates:

  • the date specified in the scheme as its expiry date, or
  • seven years after the date that the Minister provides written notification of accreditation to the scheme manager.

Note: The expiry date must not be longer than seven years from the date that the Minister for the Environment accredits the scheme.

14. Identify the processes for compliance and enforcement of any agreements between participants to the scheme (section 14(h))

Reference may be made to the participants listed in question 11. This requirement may be met through the provision of written evidence, in the form of contracts or agreements, from those who are party to the scheme.
You should show:

  • the processes for ensuring adherence to the scheme, which may include guidelines and business process monitoring
  • how these processes are managed by your organisation such as details of the mechanisms in place to audit and ensure compliance by participants, (eg, protocols, terms of reference, memoranda of understanding, contracts)
  • details of any enforcement procedures that are in place in the event of non-compliance by a participant.

The government does not intend to be involved in the internal enforcement of schemes unless it is enforcement against parties who breach regulations under section 22 or 23. Enforcement of these breaches is the responsibility of the government or local authorities.

15. Reporting on scheme performance (sections 14(i) and 20(a))

The scheme’s performance will be regularly assessed and its performance reported to the Minister, therefore we require regular reports and updates.
Note: Frequency of reporting must be at least annual.
The following types of reports are suggestions of what you may provide:

  • ongoing financial status of the scheme
  • the number of collection outlets provided
  • the amount and type of media coverage of the scheme
  • public surveys on knowledge or scheme satisfaction
  • design improvements made
  • progress towards meeting targets, including figures showing trends etc
  • cross stakeholder workshops or other events held
  • examples of publication material, including new web content
  • feedback from scheme participants
  • expenditure that relates to meeting scheme objectives
  • material produced or recovered
  • provision of summary information able to be made public.

SECTION 8: Communication

16. Set out a communications strategy for publication and raising awareness of the scheme (section 14(j))

Include:

  • all groups identified in questions 10 and 11
  • what information needs to be available to each group
  • how information will be made available to each group
  • when and how often it will be available.

You could consider including a communications plan to describe this.

17. Explain how information about the scheme will be provided to purchasers, users and handlers of the product to which the scheme relates (section 14(k))

Show how the information that each group requires to understand the scheme, and to participate in the scheme, will be provided.

SECTION 9: Funding

18. Outline how the scheme will be funded (sections 14(l) and 15(1)(b))

Schemes require funding in five main areas which are:

  • setting up infrastructure
  • administration (including governance, monitoring, publicity and reporting)
  • recovery or disposal operations
  • research and design for environmental issues, particularly in relation to waste reduction
  • communications and publicity.

Include details of both income and expenditure such as:

  • operating costs
  • income sources
  • capital investment required to operate the scheme and how the capital will be provided.

You do not have to provide answers to the questions in sections 10 and 11 but this information may be required by the Minister so that he or she is satisfied that the scheme is likely to promote waste minimisation or reduce the environmental harm from disposing of the product (section 15(1)(c)). Therefore, if you do not provide it and it is relevant to your scheme there may be a delay in deciding on accreditation of your scheme while the information is obtained.

SECTION 10: International obligations

19. Is the scheme consistent with New Zealand’s international obligations? (section 15(1)(d))

Provide details and supporting evidence of how the scheme meets any relevant international obligations relating to the environment, trade and human rights.
Examples of key international obligations are:

  • The Stockholm Convention on Persistent Organic Pollutants (POPs)
  • The Basel Convention on the Control of Transboundary Movement of Hazardous Wastes and their Disposal (1989).

For more information on New Zealand’s international environmental obligations, please refer to the following websites:

SECTION 11: Environmental impacts

20. Life cycle environmental impact of the scheme (section 15(1)(c))

To meet the requirements of section 15(1)(c) of the Act, the Minister must be satisfied that the scheme is likely to promote waste minimisation or reduce the environmental harm from disposing of the product to which the scheme relates without, in either case, causing greater harm over the life cycle of the product.

If the product already holds an Environmental Choice licence then the license number can be stated here. This will support the life cycle impact assessment of the scheme.

If you do not have an Environmental Choice licence you could provide a brief outline of the environmental effects of the product concerned to enable the assessor to determine the life cycle impact of your scheme.

Life cycle includes:

  • from manufacture to the point in the life cycle where the scheme begins
  • any process operations which form part of the scheme.

The following life cycle environmental impacts should be considered (whether in New Zealand or not):

  • greenhouse gas emissions
  • ozone depleting substances/emissions
  • hazardous waste (as defined in the Basel Convention) discharged into the environment
  • fresh-water consumed
  • energy consumed (including transport energy)
  • air emissions of any kind which would require a specific consent under the Resource Management Act 1991
  • discharges to water of any kind which would require a specific consent under the Resource Management Act 1991
  • any use of hazardous substances with eco-toxic properties
  • any reduction of biodiversity which could result from the production of the product or the scheme’s processing of it
  • any other environmental effects.

The description should be sufficient for an assessor to provide a non-quantified summary of the significance of any ‘upstream’ or ‘downstream’ negative effects arising from the proposed scheme.

Please reference relevant research, life cycle assessments or other reports that support your application. Do not send the reports with your application.

Further information about life cycle environmental impacts that may affect your scheme can be found in the specification document Assessors’ Specification Guidelines for Accreditation of a Product Stewardship Scheme.

Any documents referenced in this answer could be examined as part of your assessment for accreditation.

Note: It is your responsibility to ensure your scheme is compliant with any other enactments, regulations or by-laws (section 19).

21. Describe any potential risks that may affect the performance of the scheme and what actions you intend to take to manage those risks

Although this is not a requirement of the Act, it would be helpful to advise the Minister of any risks foreseen with the operation of the scheme and how these risks are being managed.

You may provide a risk assessment or risk management plan to support your application, if appropriate.

22. Describe or provide any codes of practice or duty of care processes that apply to the scheme

Although this is not a requirement of the Act, it would be helpful to advise the Minister of any codes of practice or duty of care processes that are applicable to the scheme.

SECTION 12: Supporting information

23. Additional information

List and reference any supporting documentation that you are including with your application.

Clearly show to which questions any supporting documentation relates.

Ensure any additional information is included with your application when it is submitted and is clearly referenced to the section/answer being supported.

If your supporting information is contained within a large document such as a company prospectus, please extract or clearly mark the relevant pages.

Assessment checklist

Use this checklist to make sure you have included all the necessary information.

SECTION 13: Declaration

If you are sending in the application:

  • electronically, you do not have to sign it, but the name of the scheme manager should be included in the declaration section
  • by post, sign it and send it to the address below.