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4a. Using the forms if you are a generator of hazardous waste

If you are a generator of hazardous waste, you are responsible for ensuring the environmentally sound management of hazardous waste while it is in your possession. You can ensure that you have appropriate records on hazardous waste management by using the Hazardous Waste Transfer Form [Hazardous Waste Transfer Form [PDF, 9 KB] or Hazardous Waste Transfer Form Word 6.0/95 (23 KB]]. To use this form, follow these instructions:

  1. Copy the Hazardous Waste Transfer Form [Hazardous Waste Transfer Form [PDF, 9 KB] or Hazardous Waste Transfer Form Word 6.0/95 (23 KB]] (or incorporate the indicated required fields into your existing record-keeping system)
  2. Assign a unique serial number to the waste. It is up to you how you assign this serial number. However, it is important that you put a unique identifier in the code. For example, you can use the invoice number from the waste transporter. Or, simply use the short form of the date preceded by your company name e.g. Go Metals 2002-06-17. If you have multiple shipments in a day, add a number to the end e.g. Go Metals 2002-06-17 1. The purpose of this information is to ensure that each form has a unique identifier if you wish to pull out this information at a later date.
  3. Fill in the "Hazardous Waste Generator Details" section with information on your operations, including contact details. The ANZSIC Code is a universal standard that classifies your industry and type of business. It is made up of two parts, (1) a four-digit Business ANZSIC Code, eg. 8432, and (2) a Business Description, eg. Technical and Further Education. All codes and descriptions are listed on the Australian Bureau of Statistics (ABS) website. To find your ANZSIC code and business description:
    1. Select the Division that best describes your industry, eg. Division N - Education
    2. Select the four-digit code and description that best describes your type of business, eg. 8432 Technical and Further Education
  4. Fill in the "Hazardous Waste Details" section with information on the hazardous waste you are managing. If you are incorporating standardised record-keeping into your existing record-keeping systems, required information is indicated below.
    1. Waste Description - describe the waste that is produced (e.g. solvent sludges from machinery degreasing)
    2. Quantity (required information) - indicate the amount of the waste in the appropriate units. If you know the mass of waste, report the amount in tonnes. Otherwise, report the volume of waste in cubic metres. If it is not possible to measure the waste mass or volume, make an estimate of the amount of waste.
    3. Form of contained hazardous waste (required information) - indicate the form of the waste by checking the appropriate box
    4. Dangerous Good? - is the waste a Dangerous Good as classified under the repealed Dangerous Goods Act 1974, or the Hazardous Substances and New Organisms Act 1996 (HSNO)? Do you require a dangerous goods license or HSNO approval to have the waste material on-site?
    5. Container Type - indicate the type of container the material is in (e.g. IBCs, drums, pails, boxes)
    6. No containers - indicate the number of containers that are used to contain the waste
    7. L-Code (required information) - determine the appropriate 6-digit L-Code from the New Zealand Waste List (see How to use the New Zealand Waste List).
    8. W-Code - determine the appropriate W-Code entry i.e. the reason why the material is a "waste". For information on how to apply the W-Code see How to tell if a material is a waste.
    9. D/R-Code - determine the appropriate D-Code (disposal operation) or R Code (recovery and recycling operation) for the waste. This code should indicate the ultimate fate of the waste e.g. a waste that is stored, transported, and then treated before disposal to landfill should be assigned D1 - Deposit into or onto land. For information on how to apply the D/R-Codes see How to tell if a material is a waste.
  5. Fill in the "Hazardous Waste Transporter Details" section with information on the waste transporter. You may ask the waste transporter to fill in this section of the form to ensure accuracy. If you are disposing the waste on-site, via sewer, or by another method that does not involve a transporter, indicate this on the form.
  6. Fill in the "Hazardous Waste Recipient Details" section with information on the organisation that will ultimately take the waste for storage, treatment, and/or disposal. This may be a hazardous waste treatment facility or landfill, depending on the level of treatment required and access to disposal facilities. If you do not know this information, you can ask the waste transporter to fill in this section.
  7. Sign and date the form. If you are passing on the hazardous waste to a transporter, ensure that the transporter signs the form before leaving your site. Retain a copy of the form for your records, and give one copy to the transporter to accompany the hazardous waste shipment. If you are transporting the waste yourself, pass on a copy of the completed form the waste treatment or disposal facility that is taking the waste. If you are storing, treating, or disposing of the waste on-site, keep the form on your records for future reference.

Refer to the example of a completed record-keeping form [PDF, 23 KB] for a timber processing plant sending waste timber treatment chemicals to a hazardous waste treatment facility, then disposal to landfill.