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Waste Waste Management and Minimisation Planning Online version
Appendix 2: WMMP Process Checklist (Questions for Consideration)
This appendix contains a summary checklist of the ‘ask yourself’ questions accompanying each step of the planning cycle, as provided in chapter 4. This checklist is provided as a tool that may help develop the documentation for your WMMP.
Figure A.1: The waste management and minimisation planning process
This diagram shows the path councils should follow to develop a WMMP:
- Establishing the scope of the project (WMMP)
- Carrying out a waste assessment, this involves a review of the current waste situation in that area, setting new goals, targets and objectives and reviewing the options available
- The waste assessment informs the drafting of the plan
- The plan is then consulted on and decisions are made to finalise the content
- The plan is implemented
- An evaluation is carried out to see how effective the plan was in achieving its goals
- The evaluation is communicated and areas for improvement are identified
- Areas for improvement are fed in to the new plan (this is a six yearly process)
WMMP planning checklist
| 4.1 Project establishment | |
|---|---|
| 4.1.1 Preliminary review of existing plan and regulations |
When was our existing waste management plan drafted/adopted? |
| What is the status of the actions of our current plan? | |
| Since the last plan was adopted, have any major issues arisen (eg, the disposal facility is to close soon, the resource recovery station / transfer station needs upgrading, there is interest in a new type of waste collection system, market conditions are affecting the recycling operation)? | |
| What is the status of our existing bylaw and will it need to be reviewed concurrently with our WMMP process? | |
| What does our LTCCP require from the WMMP? | |
| 4.1.2 Alignment to LTCCP cycle and timeframes |
When is the LTCCP being prepared? |
| Are there likely to be any significant issues arising from the WMMP review, and consequently statements of proposal within the WMMP, that will need to be incorporated in the LTCCP? | |
| If yes, should the WMMP be consulted on separately through the annual plan or the LTCCP? What are the timeframes involved? | |
| 4.1.3 Services procurement and contract timeframes |
What are the current expiry dates for collection and processing contracts for refuse, recycling or other recovered materials (waste and diverted material)? |
| Are any significant changes in the mode of delivery or new services or infrastructure being considered? If yes, do the expiry dates for the current contracts allow adequate time for technical investigations, development of proposals, consultation, adoption and procurement, and lead-in time? | |
| 4.1.4 Partnership and stakeholder engagement |
What stakeholders and potential partners may have an interest in this WMMP? |
| What is the common interest for each stakeholder and how could it be explored? | |
| At what stage of the WMMP process is it best to engage these parties? | |
| Have elected members been informed of the process, and have they provided preliminary views or support? | |
| 4.2 Situation review | |
| 4.2.1 Scope of plans |
What solid, liquid and gaseous materials will be considered within the scope of the WMMP? |
| What materials will not be considered in the WMMP, and how will these be addressed? | |
| What timeframe will the WMMP cover? | |
| 4.2.2 Data and forecasting |
Which materials are handled by the council and which are handled by others? |
| Where materials are handled by others, what materials are these, and what are the services provided and the areas serviced? Is this information enough for the council’s planning needs, or is more information required and why? | |
| What data is available on waste quantities and composition, both that controlled by council and/or that controlled by private operators? | |
| What data is available on waste minimisation and diverted materials quantities and composition, both those controlled by the council and/or those controlled by private operators? | |
| What are the waste flows in terms of the destination of materials? | |
| What have been the trends over time, and what are the expected future quantities and composition of waste? | |
| Where there are gaps, how could these be filled and what constraints exist? | |
| What waste management and minimisation services such as programmes and/or infrastructure are currently offered by the council? | |
| What waste management and minimisation services are currently offered by other organisations? | |
| How is the council currently working with businesses to minimise waste? | |
| How is the council ensuring that public health is adequately protected? | |
| How are education and behaviour change programmes and services currently being delivered? | |
| Based on the expected future quantities and composition of waste, what is the likely future demand for these services and how would they be affected? | |
| 4.2.3 District-specific issues |
What are the particular issues facing our district for waste management and minimisation? |
| Are any existing facilities closing in the near to medium term? | |
| If so, how will service continuity be provided for? | |
| Are any new facilities planned? If so, is the proposed location close to a local population? | |
| How well is the council achieving its objectives, targets and actions in relation to the existing plan? | |
| 4.2.5 Impact of legislation and policy |
How may priority product stewardship schemes affect waste arising in the future? |
| What may be the future impact of any current or planned waste minimisation policies or activities (by the council or other party) on waste quantities and composition? | |
| 4.3 Goals, objectives and targets | |
| 4.3.1 Defining the terms |
What is our vision? Where do we want to be? |
| What are our goals? What do we want to achieve? | |
| What are our objectives to help us get there? | |
| What targets should we set and measure our performance by? | |
| Is each target ‘SMART’? Are they clear? Can they be measured? | |
| 4.3.2 Giving regard to the NZWS and legislation |
Have we considered the goals and targets of the NZWS? How has this been demonstrated? |
| Have we considered any legislative requirements such as performance standards or regulations under Part 2 of the WMA? | |
| 4.3.3 Revising your strategy |
What are the risks associated with our high-level strategy? Following options review, do we need to revise our goals, objectives or targets? |
| 4.4 Options review | |
| 4.4.1 General decision-making requirements |
What are the reasonably practicable options for addressing the issue or need? |
| What are the present and future social, economic, environmental and cultural impacts of the option? | |
| What are the costs (economic, environmental, social, cultural) associated with the option? | |
| What are the benefits (economic, environmental, social, cultural)? | |
| Has the council considered the impacts of an option on existing services? | |
| 4.4.2 Technical and operational assessment |
Have disposal options been clearly examined, with the preferred option identified? |
| What regulatory tools or economic incentives/disincentives could support the goals and objectives of the WMMP? How could they be used, and have they been assessed? | |
| Has a detailed operation and technical assessment been carried out with respect to any proposed new programmes or recycling and/or resource recovery services or operations? | |
Has the technical assessment for recycled or recovered materials considered the following factors?
| |
| 4.4.3 Considering the waste hierarchy |
How has the council considered the waste hierarchy? |
| Has the council decided where options are positioned on the hierarchy? | |
| 4.4.4 Criteria for prioritising waste streams and options |
What criteria do we use to prioritise wastes streams or options being considered for a WMMP? |
| Has the council considered the level to which these materials are addressed by other parties? | |
| Has the council considered the degree to which the option ensures public health is protected and nuisance is prevented? | |
| 4.4.5 Preparing your waste assessment |
Are the preferred options for waste management and minimisation methods and activities clearly communicated and justified in the waste assessment? |
| What are the statements of proposal for meeting forecasted demand resulting from the options review? | |
| 4.5 Drafting your plan | |
| Are there any significant statements of proposal arising from the waste assessment that will need to be supported in the draft WMMP? | |
| Will the WMMP be incorporated into the LTCCP preparation cycle, or will the LTCCP need to be amended following adoption? | |
| Will a full copy of the WMMP be included in the LTCCP, or just a summary? | |
| Has the options review considered how actions will be funded, and is this linked through to the LTCCP and annual plan? | |
| 4.6 Consultation and decision-making | |
| Has the council programmed the public consultation and decision-making process? | |
| Will the statutory consultation be concurrent with the LTCCP preparation, or the annual plan cycle, or will it be handled separately? | |
| Has the council considered the methods of consultation that will be utilised in the process? | |
| If undertaking a joint plan, has adequate agreement been made between councils regarding the consultation decision-making process? | |
| Has the council followed the prescribed consultation process as per the LGA 2002? | |
| How may the draft WMMP and the final WMMP differ? | |
| 4.7 Implementation | |
| How does the council intend to use national waste levy funding received? Has it been clearly allocated for waste minimisation activity? | |
| Has this use been signalled in the WMMP? Is this also identified and aligned to the LTCCP and annual plans? | |
| Has the decision to use waste levy funding considered the effects of the decision on existing services provided in the district? | |
| How will the use of the waste levy funding help the council achieve its goals and targets for waste minimisation? Can progress be demonstrated? | |
| Will the council seek to secure additional contestable funds or sponsorship? How will these funds be used? Is this clearly identified in the WMMP, the LTCCP and the annual plan? | |
| How could economic instruments be used in the district to support the goals of the WMMP? Have these been thoroughly considered and signalled in the WMMP? | |
| How are proceeds from activities and services being used? Is this clearly defined in the WMMP, LTCCP and annual plan? Has the council sought advice on this requirement? | |
| If planning to use grants, have the terms and conditions been clearly authorised by the WMMP? | |
| 4.7.2 Regulatory tools – bylaws and licensing |
Will the bylaw review process be undertaken in concurrence with the WMMP? Why or why not? |
| Has the bylaw review considered consistency with the WMMP? | |
| In what ways will the bylaw support the WMMP? | |
| Has the purpose of the bylaw and/or licensing system been fully considered and documented (eg, in a determination report)? |
|
| 4.7.3 Services procurement |
What activities, services, programmes or operations will the council provide through a contract? |
| Has the procurement process considered how the contract can be structured to support the aims of the WMMP? | |
| Has the procurement process been conducted in consideration of the advice provided in Guidance Principles: Best Practice for Recycling and Waste Management Contracts? | |
| 4.7.4 Partnership and external support |
How may working with external partners such as other councils, private operators, public health units of district health boards or community groups help us meet the goals and targets of our WMMP? |
| Have partnerships been signalled in the WMMP and reflected in other council strategies and plans? | |
| Are the WMMP objectives and targets clearly reflected in the council’s corporate business plans and activity / asset management plans? | |
| 4.7.5 Building internal support |
Have we involved all relevant departments within the council? What other departments may be able to offer advice or support for the implementation of the WMMP? |
| Is the WMMP clearly linked to the LTCCP activity statements, asset management plans and internal business plans? | |
| Does the council have an internal programme for minimising waste? | |
| 4.8 Evaluation | |
| How will the council monitor its targets? What resources will this require? | |
| How will the council monitor its activities? What resources will this require? | |
| When will the WMMP next need to be reviewed? Have resources been provided for this? | |
| 4.9 Reporting | |
| Does the council operate a waste disposal or other facility subject to reporting regulations? | |
| What other council facilities does council operate, and is data collated on waste and diverted materials collected, stored or processed at these facilities? | |
| What waste minimisation activities is waste levy funding used for? Are these as outlined in the WMMP and reported on in the activity statement section and financials within the annual report? | |
| What is council’s progress towards its waste management and minimisation goals, objectives and targets? Is progress towards the targets reported on using quantifiable measures? | |
| Where targets are not being met or are only partly achieved, is this explained in the annual report? | |
| How else is information regarding progress toward the goals of the WMMP communicated to stakeholders? | |
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