This chapter provides information on the applications disposal facilities can make.
In this chapter
This chapter contains the following topics:
- Overview
- Apply to submit annual returns
- Apply to use the average tonnage method for light vehicles
- Apply for an extension of time to submit your monthly return
- Apply for an extension of time to pay
- Apply for an extension of storage time for material on your facility
- Apply for a waiver
- Apply for a refund
- Application summary screen
- Methodology screen
Overview
Introduction
OWLS enables the authorised verifier for a disposal facility to make applications as listed below.
Note: Data entry users can only ‘view’ applications.
Application | When to use |
---|---|
Apply to submit returns annually instead of monthly. You are only eligible to apply if your facility’s expected net tonnage for the year is 1000 tonnes or less. Note: The application form to request annual permission for the following financial year is only available from 1 June to 19 July. You must submit the application before 20 July (for that financial year). | |
Apply to use an average tonnage method for light vehicles. If you want to apply to change any other type of method, call 0800 WDLEVY (0800 935 389). | |
Apply for an extension of time to submit a return. | |
Apply for an extension of time to pay an invoice. | |
Apply to extend the time diverted material (which has previously been reported as gross tonnage) is stored on site beyond the automatically allowable six months. | |
Apply to have some, or all, of the levy amount waived in exceptional circumstances. | |
Apply for a refund of the levy money already paid on material for which a waiver was granted. Note: Do not enter requests for reimbursements in OWLS. Direct any request for a reimbursement to 0800 WDLEVY (0800 935 389). |
Apply to submit annual returns
When to use
Use these steps to apply to change from monthly returns to annual returns, or to apply to continue to submit annual returns.
Notes:
- You can only apply to submit annual returns between 1 June and 20 July.
- The change will only take effect at the start of a financial year.
Refer to the Calculation and Payment of the Waste Disposal Levy guide for more information.
Who is responsible
Verifier
Step | Action | ||||||
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1 | Click the Applications link in the content menu. | ||||||
2 | Select Annual Permission from the New Application drop-down list. Result: The Annual permission application screen displays. | ||||||
3 | Complete the following fields:
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4 | Attach evidence of how the expected net tonnage was calculated. To attach a file to the application, click the Browse… button, select the relevant files, and click Open. Note:
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5 | Click the Submit button. Result: You are returned to the Application summary screen and the Annual Permission application appears in the list with the status Submitted. |
What happens next?
The levy collector will consider your application, and advise you of the outcome by 1 August.
If your application is declined, you will need to continue to submit monthly returns.
Apply to use the average tonnage method for light vehicles
When to use
Use these steps to apply to use the average tonnage method for your facility. This method allows you to weigh a sample of the light vehicles delivering waste to your facility, and calculate an average weight of waste carried.
Note: Please contact us on 0800 WDLEVY (0800 935 389) to discuss your situation before you submit an application, or to change your method to any other type.
Refer to the Calculation and Payment of the Waste Disposal Levy guide for more information about methods used to calculate tonnage.
Role
Verifier
Step | Action | ||||||||||
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1 | Click the Applications link in the content menu. | ||||||||||
2 | Select Average Tonnage from the New Application drop-down list. Result: The Average Tonnage Application screen displays. | ||||||||||
3 | Complete the following fields:
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4 | Click the Add vehicle button to add the light vehicle details. Result: The vehicle fields display. | ||||||||||
5 | Complete the following fields:
Note: If your calculations or evidence are longer than 200 characters, please attach a file containing the details (see step 8). | ||||||||||
6 | Click the Add button to add the vehicle details to the table. Once added, use the links in the Actions column to update the information. Use:
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7 | If you want to add any other vehicles, return to step 4. | ||||||||||
8 | To attach supporting evidence to your application, click the Browse… button, select the relevant files, and click Open. Supporting evidence may include:
Note:
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9 | Click the Submit button. Result: You are returned to the Application summary screen and the Average Tonnage application appears in the list with the status Submitted. |
What happens next?
The Secretary for the Environment will consider your application, and advise you of the outcome. If the application is declined, your existing calculation method will remain in force.
Approved Average Tonnage applications (and other methodologies) are viewable on the Methodology screen.
Apply for an extension of time to submit your monthly return
When to use
Use these steps to request an extension of time to submit a monthly return if, due to unusual circumstances, you cannot submit your return on time.
Notes:
- An extension of time to submit your return does not change the date on which the levy must be paid.
- Only one extension can be granted for any return.
- This application is not applicable to annual returns.
Who is responsible
Verifier
Step | Action | ||||||
---|---|---|---|---|---|---|---|
1 | Click the Applications link in the content menu. | ||||||
2 | Select Return Extension from the New Application drop-down list. Result: The Return Extension application screen displays. | ||||||
3 | Complete the following fields:
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4 | To attach supporting evidence to the application, click the Browse… button, select the relevant files, and click Open. Notes:
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5 | Click the Submit button. Result: You are returned to the Application summary screen and the Return Extension application appears in the list with the status Submitted. |
What happens next?
The levy collector will consider your application, and advise you of the outcome at least five days before the return is due.
If your application is declined, you will need to submit a return before the due date.
Apply for an extension of time to pay
When to use
Use these steps to request an extension to the due date of the levy payment if, due to unusual circumstances, you cannot pay the levy on time.
You must submit the application no later than 15 days before the payment is due.
Role
Verifier
Step | Action |
---|---|
1 | Click the Applications link in the content menu. |
2 | Select Payment Extension from the New Application drop-down list. Result: The Payment extension application screen displays. |
3 | Type the invoice number for which you want an extension in the Invoice No. field and then click the Find Invoice button. Result: If the invoice number is valid, the system automatically populates the Amount to be extended field based on the invoice amount. |
4 | Type the reason you are unable to pay the levy on time in the Reason for application field. Note: If your reason is longer than 200 characters, please attach a file containing the explanation (see step 5). |
5 | To attach supporting evidence to the application, click the Browse… button, select the relevant files, and click Open. Note:
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6 | Click the Submit button. Result: You are returned to the Application summary screen and the Payment Extension application appears in the list with the status Submitted. |
What happens next?
The levy collector will consider your application, and advise you of the outcome at least five days before the payment is due.
If your application is:
- declined, you need to pay the levy by the due date.
- successful, you need to pay the levy by the extended due date.
Notes:
- If you do not pay by the approved due date, interest will be charged on the outstanding amount.
- No further extensions for the same payment will be given.
Apply for an extension of storage time for material on your facility
Introduction
An extension of storage time allows you to claim a credit on material (previously reported as gross tonnage) that is older than six months if it is being removed for recycling or further processing within the extension period.
When to use
Use these steps to apply to extend the time period for the storage of material beyond the six-month limit.
Note: You should submit your application at least a month in advance of the expiry date for that material (six months after it was received).
Refer to the Calculation and Payment of the Waste Disposal Levy guide for more information.
Role
Verifier
Step | Action | ||||||||||||
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1 | Click on the Applications link in the content menu. | ||||||||||||
2 | Select Storage Time from the New Application drop-down list. Result: The Storage time extension application screen displays. | ||||||||||||
3 | Complete the following fields:
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4 | To attach supporting evidence to your application, click the Browse… button, select the relevant files, and click Open. Supporting evidence may include:
Note:
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5 | Click the Submit button. Result: You are returned to the Application summary screen and the Storage Time application appears in the list with the status Submitted. |
What happens next?
The Secretary for the Environment will consider your application and advise you of the outcome.
If your application is granted, the column Diverted tonnage older than six months will display on your return applications for the approved period.
Apply for a waiver
When to use
Use these steps to apply for a waiver on the levy for certain materials when exceptional circumstances apply.
Note: You will need to provide evidence to justify the waiver of the levy.
Refer to the Calculation and Payment of the Waste Disposal Levy guide for more information.
Role
Verifier
Step | Action | ||||||||||||||||
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1 | Click the Applications link in the content menu. | ||||||||||||||||
2 | Select Waiver from the New Application drop-down list. Result: The Waiver Application screen displays. | ||||||||||||||||
3 | Complete the following fields:
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4 | To attach supporting evidence to the application, click the Browse… button, select the relevant files, and click Open. Note:
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5 | Click the Submit button. Result: You are returned to the Application summary screen and the Waiver application appears in the list with the status Submitted. |
What happens next?
The Secretary for the Environment will consider your application and advise you of the outcome within 10 working days.
If a waiver is granted, a credit adjustment based on tonnage figures will be applied and included in your next invoice. A waiver number will also be provided for use when applying for a refund.
Apply for a refund
When to use
Use these steps to apply for a refund when your account is in credit following a waiver.
Note: Do not enter requests for reimbursements here. Any request for a reimbursement should be directed to 0800 WDLEVY (0800 935 389). An example of when a reimbursement can apply is when a return is amended and the levy amount is less than what was paid.
Refer to the Calculation and Payment of the Waste Disposal Levy guide for more information.
Role
Verifier
Step | Action | ||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
1 | Click the Applications link in the content menu. | ||||||||||
2 | Select Levy Refund from the New Application drop-down list. Result: The Levy refund application screen displays. | ||||||||||
3 | Complete the following fields:
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4 | To attach supporting evidence to the application, click the Browse… button, select the relevant files, and click Open. Note:
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5 | Click the Submit button. Result: You are returned to the Application summary screen and the Levy Refund application appears in the list with the status Submitted. |
What happens next?
The levy collector will consider your application and advise you of the outcome.
An accepted application for a refund will result in money being paid to the disposal facility.
Application summary screen
You can view the status of pending and previously requested applications by clicking the Applications link in the content menu and viewing the Application Summary screen.
Status | Description/action |
---|---|
Submitted | The verifier has submitted the application and can View or Update it. |
Assessment in progress | The levy collector has begun assessment of the application. The verifier can only View the application. |
Resubmission required | The levy collector has requested the verifier to resubmit their application. The verifier can Update the application. |
Approved | The levy collector has approved the application. The verifier can only View the application. |
Declined | The levy collector has declined the application. The verifier can only View the application. |
Revoked | The levy collector has revoked an Average Tonnage application after it had been approved. The verifier can only View the application. |
Methodology screen
You can view the type and status of methods used for calculating tonnage at your facility on the Methodology screen. This screen will display:
- approved Average Tonnage applications (with a link to that application)
- other methodologies advised during registration or requested via the 0800 WDLEVY (0800 935 389) number.
Field | Description |
---|---|
Methodology | The method used to measure materials at the facility. |
From Date | The date from which the facility will use the methodology. |
To Date | The date at which the method expires. |
Status | The current status of the methodology:
|