Information and Communication Technology (ICT) Equipment Good Practice Guidelines for Environmental Sustainability: Review of current practice in Govt³ agencies

Executive Summary

1 Introduction

2 Methodology

3 Equipment volume

4 Equipment acquisition and disposal

5 Procurement

6 Sustainable use

7 Security cleansing

8 Hardware disposal

Appendix 1: Govt³ agencies

Appendix 2: Survey questionnaire

Appendix 2: Survey questionnaire

Govt³ ICT equipment procurement and disposal survey

The purpose of this survey is to establish a benchmark in terms of current practice by Govt³ agencies for the procurement and disposal of ICT equipment.

Government agency:

Number of employees:

Number of physical locations:

1. Thinking about the total quantities of ICT equipment currently used by your agency as at 31 December 2006. How much equipment does your agency own (listed in your asset register) compared to the quantity of equipment that is leased?

Product	Total equipment (units)	Quantity owned (total quantity or %)	Quantity leased (total quantity or %)
Servers
Desktop computers
Computer monitors
Laptops
Scanners
Fax machines
Desktop printers
Mobile phones
Hand-held devices (eg, PDAs)
Multi-function printers

2. Now thinking about the total quantities of ICT equipment you have recently acquired (purchased or leased), or plan to acquire.

Enter the total quantity purchased or leased in the 2005/06 financial year and expected quantities for the current financial year (2006/07) and the next financial year (2007/08).

Product	2005/06		2006/07		2007/08
	Purchase	Lease	Purchase	Lease	Purchase	Lease
Servers
Desktop computers
Computer monitors
Laptops
Scanners
Fax machines
Desktop printers
Mobile phones
Hand-held devices (eg, PDAs)
Multi-function printers

3. Thinking about future purchases or leases of ICT equipment, please indicate when you expect to be calling tenders or placing orders for equipment.

Please tick the boxes in the table below to indicate the particular time period(s) when you expect to be placing orders. This will help identify agencies that could take a lead in implementing any new practices.

Product	January–June 2007	July - December 2007	January - June 2008
Servers
Desktop computers
Computer monitors
Laptops
Scanners
Fax machines
Desktop printers
Mobile phones
Hand-held devices (eg, PDAs)
Multi-function printers

4. Now thinking about the quantities of ICT equipment you have recently disposed of, or plan to dispose of. Please record only equipment that you own; we assume that leased equipment is returned to the supplier. By “disposed of” we mean, removed from your organisation, irrespective of whether the equipment is to be reused or dumped.

Enter the total quantity disposed of in the 2005/06 financial year and expected quantities for the current financial year (2006/07) and the next financial year (2007/08).

Product	2005/06 Actual quantity of disposals	2006/07 Expected quantity of disposals	2007/08 Projected quantity of disposals
Servers
Desktop computers
Computer monitors
Laptops
Scanners
Fax machines
Desktop printers
Mobile phones
Handheld devices (eg, PDAs)
Multi-function printers

5. Now thinking about how often you replace ICT equipment. What is the average age (in years) of your ICT equipment when replaced?

Product	Average age of purchased equipment when replaced (years)	Average age of leased equipment when replaced (years)
Servers
Desktop computers
Computer monitors
Laptops
Scanners
Fax machines
Desktop printers
Mobile phones
Hand-held devices (eg, PDAs)
Multi-function printers

6. And finally, thinking about the ICT equipment that you disposed of during the last financial year (2005/06), excluding leased equipment. What methods of disposal did you use?

Product	Total quantity* of ICT equipment disposed of in 2005/06	Enter actual quantity or estimate % of total
		Sold to staff	Returned to supplier (take-back)	Sent to landfill	Sent to recycler (for breaking down)	Sent to storage	Sent to refurbisher (for resale or auction)	Equipment donated for schools or community groups
Servers
Desktop computers
Computer monitors
Laptops
Scanners
Fax machines
Desktop printers
Mobile phones
Hand-held devices (eg, PDAs)
Multi-function printers

* As in Question 4.

Thank you for your assistance.

You may return this questionnaire when completed to zcl@xtra.co.nz or fax to 04-472 9796. Alternatively, an interviewer will collect the questionnaire during their visit to discuss current practices in your agency.

ZCL Use

Interviewer: Date:

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