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Application Guidance

  • This tool has been designed to be used in conjunction with the Recycling in Public Places Initiative application form and includes the criteria that will be used when assessing each application.

  • It is recommended that each application includes the information outlined below.

  • Lists of ‘things to consider’ are a guide only. They are sourced from Sustainability Victoria Best Practice Guidelines (2007) and lessons learnt from the Pilot Programme.

1. Project Plan

1. Project Description

This section provides a brief summary of the project (maximum 100 words).
  • Summarise where, why and what you are proposing to put into action.
  • Explain why the Recycling in Public Places Initiative will benefit your community/municipality/region(s) current situation.

2. Project Location (10%)

(Note: The percentage represents the weighting attached to the criteria for evaluation) This section highlights what it is you are aiming to achieve (maximum 100 words).
  • Detail where, why and what you are proposing to put into action.
  • What is significant about the proposed location(s)?
  • Where is the location, who uses it and what is the number of estimated visitors?
  • Include (if applicable) information about existing recycling facilities.

Things to consider when selecting your project location(s)

  • Are the locations well maintained and clean?

  • What is the social, cultural or environmental significance of the site?

  • Is there scope to ensure special events and conditions of site use are consistent with your objectives?

  • Should the bin be portable for changing patterns of use over time – seasonal, events?

  • Have key stakeholders, staff and contractors (landscape, cleaning, and waste) and key user groups been involved in the planning?

  • Has a waste assessment been undertaken to identify the components in the waste, volume and weight on a daily or weekly basis?

  • What are the likely peak periods and does the composition of the waste and recycling stream vary over the seasons?

3. Target Audience (5%)

This section describes who the project aims to reach (maximum 100 words).
  • Who is your target audience?
  • Why will the Recycling in Public Places Initiative benefit your target audience?
  • In what other ways do you address recycling with your audience(s)?

Things to consider when identifying your target audience

  • Who uses the site and when – daily, weekly, seasons, holidays and events?

  • What are the activities undertaken?

  • Are the users and activities conducive to improving environmental outcomes?

4. Project Objectives (5%)

This section summarises what the proposal wants to achieve (maximum 20 words per objective).

Objectives – list up to four planned or intended achievements that will result from the project.

Make your objectives clear, concise and measurable.

  • How do your objectives fit with the scope of the Recycling in Public Places Initiative?
  • What are you aiming to achieve and how will it be done?
  • Can the objectives be measured, and how?

5. Project Management (5%)

This section explains what internal resources will be dedicated to manage and implement the project (maximum 80 words).
  • How many people or approximate full-time equivalent staff will be involved in the delivery of the project?
  • Does this project fulfil the wider council strategic direction?

Things to consider on project management

  • How will you monitor system performance?

  • Who will take the lead in communicating the system’s introduction?

  • Have staff and cleaning contractors been alerted to your plans, and do they understand what is required of them?

  • Do staff and contractors know who to go to if they see changes in the system operations?

6. External Resources (5%)

This section explains what external resources will be utilised to run the project (maximum 80 words).
  • Who will be responsible for collecting and maintaining the bins?
  • What is the route for materials to be processed?

Things to consider on bin operation

  • What scope exists with current cleaning or collection arrangements to incorporate recycled streams?

  • Are you satisfied that the current collector is able to provide a recycling service, or is a separate or new contract required?

  • Is there scope to include Recycling in Public Places in other municipal or site collections, such as kerbside, which have low contamination, yielding a stronger overall result?

  • What capacity exists to extend recycling to other council or site facilities, including office, catering, depot and council supported services, such as recreation centres?

  • Does the contract have scope to vary collection frequency based on results?

  • Does the contract have scope to vary collection frequency based on seasonal variation, public holidays, weekends and events?

  • Is a performance standard identified in the service specifications?

  • How can the collector work with you to develop the system?

  • What levels of contamination does the processor accept?

  • Is the provider required to provide data and confirmation of delivery and yield to the processor?

  • What options exist to integrate collector education with your own education processes, including remediation to reduce contamination?

  • What options exist to reduce contamination through changes to collection systems or processes?

Things to consider on security and safety

  • Have security measures been incorporated in bin placement planning?

  • Can bins be removed smoothly in the event of threat or risk?

  • How will occupational health and safety issues be addressed?

7. Partnership Support (25%)

This section explains what community partners have been brought in to support the project (maximum 100 words).
  • Who will be involved in the delivery of the project? Community, multiple local authorities, businesses and/ or local iwi?
  • How will your stakeholders be involved?
  • Give example(s) (if applicable) of prior projects/programmes that have involved partnership work and, if so, explain the successes.

Things to consider on partnership support

  • Who has an interest in supporting the provision of recycling to the public?

  • What businesses or organisations have a good local public interface to communicate the project?

  • What privately owned strategic locations in the area would provide benefit to the project?

8. Future Funding (20%)

This section explains what other funding or resource contributions will support the project, and the ongoing costs following June 2010 (maximum 100 words).
  • Identify any potential strategies for future funding (after 2010) to continue project.
  • Identify potential partners who could extend and/or contribute to the ongoing operation of the project.

Things to consider on future funding

  • Who has a financial interest in supporting the provision of recycling to the public, through customer demand or producer responsibility?

  • What other locations could be included in the future?

  • What internal avenues could be investigated to secure future funding?

2. Project Implementation

9. Project Budget

This section provides a clear breakdown of the costs for the set up and running of the project.

Project elements

Territorial Authority Contribution

Other Funding (please specify)

MfE Funding

Total

Detail the costs for:

  1. Bin design, manufacture and installation
  2. Servicing and maintenance
  3. Monitoring and reporting (see conditions of funding)
  4. Communications
        

10. Bin Placement (5%)

This section explains where the bins are placed and why (maximum 60 words).
  • Where will the bins be located and on what basis have you identified the bin locations? (provide street diagrams)
  • What is the estimated foot traffic?
  • Does your region have a peak period?
  • What major events take place in or around the area?
  • Are there any scenic or recreational attractions in the area?

Things to consider when deciding on bin placement

  • How many bins are needed?

  • Will bins be placed in accessible points that coincide with movement of people and catch their attention?

  • Will bins be located at the points of consumption and disposal, rather than at the place of purchase?

  • Will bins be placed for the convenience of the user, rather than the collector?

  • What is the position and configuration of waste and recycling bins? Are bins side-by-side?

  • Can bins be effectively emptied and serviced?

11. Bin Number and Type (5%)

This section presents the proposed infrastructure (maximum 60 words).
  • What is the preferred bin type?
  • What are the collection requirements for the bins, and how does this fit into a whole life cycle analysis?
  • What number and size of bins will you be using (bin banks/multiple or stand alone)?
  • What materials will be collected?

Things to consider when deciding on bin type and number

Bin type

  • Is a 2-bin (refuse and mixed recycling) or multi-bin unit possible in this site?

  • When people use the bins, how will they approach them - face on, side on, from all directions?

  • How will the LoveNZ branding appear on the bin?

  • How will the waste unit cater for cigarette butts?

  • Are the bins and enclosures made with recycled materials?

  • Will the bins be easy to maintain and keep clean?

Bin size

  • Was a waste audit undertaken to identify size requirements?

  • What effect will recyclables have on the weight of bins, eg, glass and plastic material?

  • How will the introduction of recycling impact on the size of the waste bin required?

  • What is the frequency of collection?

  • How will the peak periods be catered for and what provision should be made for bin size or increased collection?

Bin openings

  • Are the openings for waste and recycling weather- and animal-proof?

  • Are the openings for waste and recycling different?

  • Do all the openings restrict dumping?

  • Are the recycling openings smaller than the waste openings to deter use as a waste bin?

  • If rosettes are selected, are they flexible to allow easy use by children?

3. Marketing

12. Communication Strategy (15%)

The section outlines your ideas for promoting the project to your community and visitors to your region (maximum 80 words).
  • What communication support will be allocated to the project?
  • How will the project be communicated to your target audiences; describe your strategy?
  • How will people know where the LoveNZ bins are?
  • How will people know what to put in the bins?

Things to consider on communicating the public place recycling system

  • Can signs be used to assist positive and accurate recycling choices?

  • Who are the stakeholders and key user groups associated with the sites chosen?

  • What opportunities exist, or can be devised, to introduce and educate site users?

  • What information tools or media on- and off-site are available to use?

  • How will users be informed of the progress of public recycling so everyone can strive for continuous improvements?

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