Appendix 2: Tips for writing a good application to the SMF fund

When applying for funding, a well presented application, which strongly aligns with the funding criteria and is written in a way that is clear and concise, will stand the best chance of success. The funding round process is time consuming – both in applying and in getting a final decision so by following the tips below you can ensure you get the best out of your application.

Remember –- assessment is based primarily on the written application – make it self-explanatory.

A useful tool to have when applying for funds is a funding timeline that documents the critical steps involved in getting the application completed on time. Work backwards from the closing dates to set deadlines for the major tasks associated with making an application, then tick off each task as it is completed¹.

First and foremost

	Check the funding criteria and the Ministry’s key priorities; only apply for funding if you meet these criteria. Make a note of the ways in which your organisation or project meet the criteria.
	Read ‘what the SMF does not fund’ in the guide. If your proposal contains any of these exclusions it will not be accepted.
	Plan ahead. Diarise the application opening and closing dates and allow plenty of time to prepare the application, taking into account the Christmas holiday period.
	Discuss your proposal with the appropriate people in your organisation to ensure strong support and assistance in writing the application.
	Verify legal requirements. Are you an incorporated society or charitable trust? Are you registered for GST?

Preparing the application

	Write in Plain English. Plain English writing is clear, concise, well structured, and appropriate to the reader. Use precise, straightforward language that is familiar to your readers and appropriate to their needs; avoid jargon, clichés, tired or overused phrases; write so your readers understand what you want them to know, or to do, the first time they read your words; make sure layout and presentation support readability².
	Prepare a budget – list all items of anticipated income and expenditure. Note any other sources of funding you have approached for this project. Check that the figures add up and make sure that you’ve used the same set of figures right through the application. Ensure the funding requested is realistic in terms of the project budget. Don’t overstate how much funding you will need – but don’t underestimate it either.
	Make a list of all the information you need to collect to answer the questions.
	Make a note of information you already have that will help you to complete the form. Look at other funding applications you’ve made.
	Answer all the questions. If you're not sure about a question, first refer back to the guidelines and, if you’re still uncertain, then contact us to ask for assistance as to what kind of information we are looking for.
	Ask yourself: have you made clear what you want to do, why you want to do it, and how you’ll know if you’re doing it well? Be explicit – don’t presume that a panel member reading your application knows anything about your proposal.

Reviewing your application

	Check the application for spelling and grammar and Plain English. Use normal-sized fonts, plenty of white space and paragraphs so it gives the appearance of being easy to read.
	Arrange peer review. Ask someone who’s not familiar with your project to read the application and see if it makes sense to them.

Submitting your application

	Get your application in well before the closing date – don’t wait until the last minute.
	We will acknowledge all applications submitted within two weeks of the closing date. If you haven’t heard from us please get in touch.

1. Community Resource Kit (Version 1 / October 2006).

2. Plain English Professional Writing Services (www.plainenglishwriting.com).

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