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Vote Environment Output Class: Administration of the Sustainable Management Fund

This output class covers the purchase of policy advice on the allocation of funds to other parties, and the administration and management of Sustainable Management Fund (SMF) contracts. This includes:

  • advising on the size of allocation and payments to approved providers in accordance with criteria in the SMF Guide for Applicants 2006/07

  • monitoring SMF expenditure, including completing technical audits

  • making payments to, and monitoring, the Landcare Trust.

Performance measures

Outputs in this class were provided within the appropriated sum and within the timeframes as specified in the Estimates (unless otherwise stated). Performance measures were specified for each output as appropriate.

Resources employed

Actual
30/06/2006
$000

 

Actual
30/06/2007
$000

Main estimates
30/06/2007
$000

Supplementary estimates
30/06/2007
$000

 

Revenue:

 

 

 

638

Crown

662

662

662

638

Total revenue

662

662

662

546

Total expenses

519

662

662

92

Net surplus

143

0

0

Review of output achievements

Advise on the size of allocation and payments to approved providers in accordance with criteria in the Sustainable Management Fund (SMF) Guide for Applicants 2006/07

Achieved. Communication regarding the size and allocation of payments to approved providers was consistent with the criteria detailed in the Guide for Applicants.

Monitor SMF expenditure and complete technical audits

Achieved. The SMF expenditure was closely monitored through a comprehensive database established for the purpose of technical audits. Two technical audits were completed in 2006/07.

Make payments to and monitor the Landcare Trust

Achieved. All payments were made on time and the Landcare Trust was monitored via quarterly reports.

Allocate Funding

  • Seek a minimum of 200 applications. Seek feedback from applicants via a survey with an 80 per cent satisfaction rating

Partially achieved. A total of 167 applications were received. The implementation of a new on-line eligibility test reduced the number of applications submitted which ensured that only relevant applications were received. The results of a feedback survey indicated that 97 per cent of applicants were satisfied with the process.

  • Hold one contestable funding round to allocate funding to projects to achieve long-term environmental objectives

Achieved. One funding round was completed in 2006/07 to allocate funding for 2007/08. The scope of the fund expanded to include a three-year commitment for some projects to ensure the achievement of long-term environmental outcomes.

  • Hold the contestable funding round by 30 June 2007

Achieved. The contestable funding round was held from December 2006 to February 2007.

Manage contracts

  • Ninety-five per cent of contracts to remain on track

Not achieved. Ninety per cent of contracts remained on track. The delays to the other ten per cent of contracts are due to factors outside of the Ministry’s control, such as the weather. None of these delays affected the ability of the provider to complete their project.

  • Ninety-five per cent of contracts meet the contract requirements

Achieved. Ninety-six per cent of contracts met the contract requirements for 2006/07.

  • Ninety-five per cent of contracts are assessed as no risk or without problems

Achieved. Ninety-six per cent of contracts were managed without perceived risks or problems.

  • Manage all SMF contracts, including a minimum of one visit per contract

Achieved. The Ministry visited the project managers of each SMF contract at least once during the year.

  • Assess the outputs of each contract and gain technical advice where necessary

Achieved. A technical adviser was allocated to each contract. These advisers assisted in the assessment of milestones and outputs upon completion of each contract.

  • Financially audit a minimum of 10 contracts each year

Not Achieved. The Ministry audited two contracts in 2006/07. Plans were in place to improve the financial review function in 2007/08.

  • Timeliness is dependent on the timeframe of each contract

Eighty per cent of contracts were completed to agreed timeframes.

Landcare Trust

  • Landcare Trust achieves 98 per cent of deliverables

Achieved. Landcare Trust achieved 100 per cent of its deliverables in 2006/07.

  • Enter into a contract with Landcare Trust to assist and encourage the establishment and maintenance of Landcare groups by providing support through trained coordinators, developing information networks and working with industry groups

Achieved. A contract was entered into for this purpose.

  • Quarterly reports are received and feedback given within 20 working days of the quarter

Achieved. All reports were received on time and feedback given within 20 days of the quarter.

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